Powering Top Businesses With AI

The Operational Gaps in Student Housing

Student housing operators are overwhelmed by fragmented communication channels, leading to missed inquiries and decreased occupancy rates. Without integrated solutions, the pressure on teams intensifies, affecting both efficiency and student satisfaction.

Time Zone Mismatch

Students often ask questions outside standard hours. Delayed responses can lead PBSA businesses to lose engagement and bookings.

Legacy Systems

Many PBSA teams still rely on disconnected systems like basic CRMs, booking tools, or outdated PMS. These setups often lack automation and centralisation.

Rising Operational Costs

Rising costs in staffing, maintenance, and utilities are putting PBSA businesses under financial strain. Inefficiencies hurt operational margins & student affordability.

Lack of Real Time Availability

Students expect instant answers on availability, pricing, and more. Delays create drop-offs and give competitors the edge. Without real-time responses, high-intent leads slip away fast.

Language Barrier

Not all students share the same language or grasp local housing terms. Without multilingual and culturally-aware support, even basic interactions can become frustrating and slow.

Fragmented Communication

Communication channels like live chat, emails, text, and phone lines often operate in silos, causing inconsistent messaging and misaligned team efforts.

Inflexible Infrastructure

Fixed costs and manual processes limit PBSAs from scaling with seasonal demand, leading to overstretched teams or missed peak opportunities.

Lack of Sentiment Intelligence

Template-based responses lack emotional intelligence and personalisation, leaving students feeling unheard. This approach reduces engagement immensely.

How VerbaFlo Supports PBSA Teams End-to-End

VerbaFlo is designed to support the unique needs of PBSA operations. It helps businesses stay responsive, efficient, and student-ready, across every stage of the resident journey.

Always-On, Always-Answering

Whether it’s early morning in London or late evening in Shanghai, VerbaFlo delivers consistent, real-time responses across every channel, eliminating timezone delays and communication gaps.

Every student enquiry is captured and addressed instantly, improving responsiveness, reducing drop-offs, and enabling seamless engagement at scale.

Real-Time Operational Visibility

From room availability to enquiry surges, operators get a live view of what’s happening via a unified dashboard.

Especially during clearing or intake rushes, this visibility drives faster decisions, better resource planning, and stronger revenue outcomes by reducing booking delays and preventing drop-offs.

Stay Ahead with Smart Insights

Get a real-time pulse on what’s working; from booking patterns to lead qualification rates.

VerbaFlo’s dashboard surfaces live metrics that help operators make faster, smarter decisions without digging through scattered data. Monitor staff load, query trends, and conversion health in one connected view.

Built-In CRM + PMS Tailored for PBSA

Our CRM captures every student interaction; from the first enquiry to booking follow-ups, helping operators manage leads instantly.

The PMS is built for PBSA realities; handling bundled utilities, short-term stays, and multi-property configurations with ease. Everything works together, seamlessly.

AI-Powered Communication Across Every Channel

Seamlessly connect with students across voice, chat, email, and WhatsApp, all from a single AI layer. VerbaFlo ensures every interaction is handled with speed, accuracy, and full context.

VerbaCall

VerbaCall is our AI-powered voice assistant built for leasing, maintenance, and general inquiries. It supports both inbound and outbound calls and understands natural speech. VerbaCall brings human-like clarity to voice interactions, at a fraction of the operational cost.

VerbaMail

VerbaMail automates Email Communication for lease renewals, payment reminders, policy updates, amongst others. Designed to handle multi-tenant workflows, VerbaMail keeps operations running smoothly while integrating seamlessly with your existing CRM or PMS.

VerbaChat

VerbaChat takes care of post-enquiry follow-ups, document nudges, and ongoing tenant communication through WhatsApp & WeChat. From lease reminders to policy confirmations, it automates the backend of conversations while maintaining full context across threads.

VerbaMessenger

VerbaMessenger is VerbaFlo’s AI-powered web chat built for high-intent, high-volume student traffic. It sits directly on your website, qualifying leads, resolving FAQs, and sharing real-time information on pricing, availability, and lease terms. Fully customisable and active 24/7.

How VerbaFlo Works

Onboarding to Go-Live Timeline

Engineered to Integrate with Your Ecosystem

VerbaFlo integrates with your existing tech stack, CRMs, support tools, analytics platforms, and more, so your operations stay centralised and cohesive.

See what our users are saying

“The Verbaflo team match our ambition every step of the way. Their problem solving, commitment and market knowledge have combined to deliver a constantly evolving communications solution that is driving our business performance. We’re looking forward to working with Verbaflo in partnership on this journey to transforming the way we interact with customers, finding them the most suitable accommodation option that will help them succeed at university through a frictionless process”
Max Bielby
Chief Operating Officer
,
Vita Group
“Working with VerbaFlo has been a game-changer for our business. Their AI-driven insights have transformed how we understand and engage with our global student audience, leading to sharper decision-making and measurable improvements across our marketing and sales strategies. We've seen a clear uplift in conversions, better alignment with student expectations, and improved campaign performance in key international markets. The platform is intuitive, the support team is outstanding, and the value we've gained far exceeds expectations. VerbaFlo is setting a new standard in data-driven growth for our sector.”
Umang Gandecha
Executive Director
,
Londonist
“Working with VerbaFlo has been transformative for Downing. Their innovative AI solutions have significantly enhanced our operational efficiency and project management capabilities. The seamless integration of their technology has not only streamlined our processes but also driven substantial automated improvements in our business outcomes. VerbaFlo's proactive approach to addressing our needs have made them an invaluable partner. We look forward to continuing our successful collaboration and achieving even greater milestones together.”
Bay Downing
Co-CEO
,
Downing
“The Verbaflo team match our ambition every step of the way. Their problem solving, commitment and market knowledge have combined to deliver a constantly evolving communications solution that is driving our business performance. We’re looking forward to working with Verbaflo in partnership on this journey to transforming the way we interact with customers, finding them the most suitable accommodation option that will help them succeed at university through a frictionless process”
Max Bielby
Chief Operating Officer
,
Vita Group
“Working with VerbaFlo has been a game-changer for our business. Their AI-driven insights have transformed how we understand and engage with our global student audience, leading to sharper decision-making and measurable improvements across our marketing and sales strategies. We've seen a clear uplift in conversions, better alignment with student expectations, and improved campaign performance in key international markets. The platform is intuitive, the support team is outstanding, and the value we've gained far exceeds expectations. VerbaFlo is setting a new standard in data-driven growth for our sector.”
Umang Gandecha
Executive Director
,
Londonist
“Working with VerbaFlo has been transformative for Downing. Their innovative AI solutions have significantly enhanced our operational efficiency and project management capabilities. The seamless integration of their technology has not only streamlined our processes but also driven substantial automated improvements in our business outcomes. VerbaFlo's proactive approach to addressing our needs have made them an invaluable partner. We look forward to continuing our successful collaboration and achieving even greater milestones together.”
Bay Downing
Co-CEO
,
Downing

Frequently Asked Questions

Answers to common questions about VerbaFlo, integrations, and platform capabilities.

Is VerbaFlo easy to integrate with our existing systems?

Yes, VerbaFlo is built for seamless integration with your existing systems. Whether you’re using a custom-built solution or widely adopted platforms, our API-first architecture ensures smooth connectivity with your PMS, CRM, and booking tools without disrupting your current operations.

What is the typical deployment timeline for VerbaFlo?

Deployment typically takes 4-6 weeks, depending on your current system architecture and integration scope. Our onboarding team works closely with your technology and operations teams to ensure a smooth and efficient rollout.

Can VerbaFlo integrate with our existing customised workflows?

Yes. VerbaFlo is designed to adapt to your existing workflows. Our system is API-first and modular, allowing seamless integration with your unique processes, tools, and data flows without requiring major operational changes. Plus, our in-house team of top-tier AI engineers can customise and implement specific workflows tailored to your business needs.

Can the AI be aligned with our brand’s tone of voice and communication guidelines?

Yes. VerbaFlo’s AI is fully customisable to reflect your brand’s tone, voice, and communication style. Whether you want it to sound professional, warm, witty, or even switch between tones; we make it possible. You’ll have access to a dedicated AI Playground on the dashboard, easy to use and entirely controlled from your end. This gives you the flexibility to update messaging, define tone, choose the AI’s voice or gender, and fine-tune responses as your brand evolves. Every conversation stays consistent, intentional, and on-brand; at scale.

How is the AI trained and updated on an ongoing basis?

VerbaFlo’s AI is continuously improved through supervised learning and real-time feedback loops. Your team can flag conversations, update responses, or request tone adjustments all of which are reviewed and fine-tuned by our AI trainers to keep the system aligned with your evolving needs.

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